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 - Article 024
COUNTY OF LEICESTERSHIRE ALLOTMENTS & LEISURE GARDENS COUNCIL
(National Society of Allotment and Leisure Gardeners Ltd)
www.eastmidlands-allotments.co.uk
Minutes of the 28th Annual General Meeting of the Council held0n Monday 13th December 2004 at the Newfoundpool Working Men's Club, 55 Beatrice Road, Leicester at 8 pm.
1. Attendance:
Brian Rayner(BR) - Broughton Astley Allotments
Paul Howgill(PH) - Leicester City Allotments Council
Kathy Griffths(KG) – Groby Allotments
Jamie Cooper(JC) – LAGC & Glenfield Road Allot
Trevor Matthews(TM) – Narborough & Littlethorpe Allot
Keith Turner(KT) - Aylestone Lane Allotments Association
Peter Longhurst(PL) - Life Member
Guy Sturgess(GS) – Syston Allotments
Terry Bailey(TB) – Syston Allotments
Paul Windridge(PW) – Syston Allotments
Apologies:
Helen Jones - Broughton Astley Parish Council.
Alison Clarke – Nab & Littlethorpe Allot.
John Thornton – Groby Allot
Bob Stokoe (BS) - Countesthorpe Allotments,
2. Minutes of Last Meeting AGM – as circulated by secretary.
Agreed as a true record proposed by TM seconded JC
3. Matters Arising From Those Minutes – none.
4. Chair's Report
a) BR reported that four meetings had taken place during the year.
b) BR stated that delegates to the East Midlands Regional Panel and the NSALG AGM in 2004 in Coventry had attended from CLAGC.
5. Treasurer's Report – as circulated to meeting
PL reported there had been major difficulties in preparing this years accounts caused by the change in the cheque authorisation mandate. After several lengthy telephone calls to the Alliance & Leicester and a subsequent visit cash for the Chairs expenses for the year was able to be withdrawn.
It was proposed that the present account be closed and a new account be opened. PL recommended that the Nationwide would be convenient for his requirement. A vote was called for – all present voted for this proposal. None were against.
Because of the mandate problem only one transaction had taken place during the year that being the receipt of interest.
JC moved TM seconded that the accounts be accepted Accounts accepted unanimously.
A new account cheque-signing mandate will be prepared. The Chair, Treasurer, and Secretary will be the three signatories. Any two of three will be required.
6. Secretary's Report
a) PH reported that 4 meetings had been convened during the year.
b) PH during the year attended a steering group overseeing grant funding of ‘Better Communities' awards scheme.
The 38 member societies received details, with 3 groups receiving grants totalling over £10k. This 55 stage one applications received.
b) Guidance has been given during the year to North West Leicestershire Full Council on grant funding and the proposed change to a form of self-management.
c) Consultation has taken place with the Chair of Ratby Parish Council with regard to the setting up of a new Allotment site in Ratby has been successful, Ratby Allotment Association now in existence.
d) The number of societies in the county successfully gaining Lottery Funding through the Awards For All scheme has increased. Over 15k has been received.
e) The Allotment Regeneration Initiative mentoring scheme is now in place. Assistance in regeneration of sites is available in the East Midlands. The mentor will work along side NSALG regional reps. PH has details.
f) An allotment site security workshop was held at police force HQ. This was well attended with 65 representatives attending. There are plans for another similar event in 2005.
g) There is a Midlands and Eastern England regional workshop to be held in Leicester on the 10 th February 2005 at Devonshire Place. Anyone wishing for more details contact PH or ARI directly.
7. East Midlands Regional Panel
The Chair and Secretary have attended the 4 meetings of EMRP and gave a verbal report.
8. Election of Officers
Chair – Jamie Cooper
Vice Chair – Trevor Matthews
Treasurer – Peter Longhurst
Secretary – Paul Howgill
Press Officer – Vacant
Committee – Vacant
Auditor – Treasurer of Leicester Allotment Gardens Council.
NSALG AGM – Peter Longhurst *.
N.B*. Please send your Proxy Votes for the NSALG AGM in June.
Peter Longhurt, Trevor Matthews and Paul Howgill will all be attending so please use your proxy to one of these.
A vote of thanks to Brian Rayner who has been in post as Chairman of CLAGC for the past 27 years. It was with regret that he no longer wishes to carry on as head of NSALG in the county Thank you Brian.
Peter Longhurst stated he would also stand down as treasurer at the AGM 2005.
9. Motion for the AGM
Change to rule re chair of NSALG AGM proposed from CLAGC PL to prepare – deadline for any others 02.01.2005 to Corby.
10. Date & Venue for the next year 21.02.2005, 23.05.2005, 12.09.2005, AGM – 12.12.2005
At Newfoundpool WMC Beatrice Road Leicester at 8.00pm
11. Any Other Business
a) PH reminded the meeting that the regional grant from EMRP was required to be applied for before the end of 2004.
b) PH asked members to ensure the proxy votes are passed onto the delegate for CLAGC Peter Longhurst.
c) PH is standing for re election to the Standing Order committee of NSALG.
d) Aylestone Allotment Association will be holding an Open Day at Brockshill Environment Centre Oadby, on Saturday 13 th August. This is part of NSALG National Allotment Week. Please support this event.
The meeting closed at 9.20pm
[Paul Howgill]
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